Job description

  • Location:
  • Department:
    Investment Management
  • Division:
    IWI Investment Management
  • Employment Type:
    Full time
  • Salary:

Administrative assistant (6651)

We're one of the UK's leading investment management companies, with responsibility for over £44 billion of client assets. We've worked closely with clients and their trusted advisers for many years and gained a unique understanding of the specific needs of our clients.

Investec Wealth & Investment seeks to deliver exceptional levels of customer service and has been trusted to meet the needs of private investors for almost 200 years. But our eyes are focused on your future.

Right now we're a team of over 1400 dedicated professionals located across 14 sites in the UK. We're looking to strengthen our team and need you to come on board and make a difference.

Embedded in our culture is a sense of belonging and inclusion. This creates an environment in which everyone is free to be themselves which helps to drive innovation, creativity and ultimately business performance. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It's a responsibility we all share and is integral to our purpose and values as an organisation.

Research shows that some candidates can be reluctant to apply to a role unless they meet all the criteria. We pride ourselves on our entrepreneurial spirit here and welcome you to do the same – if the role excites you, please don't let our person specification hold you back. Get in touch!

Team description 

This is an exciting opportunity to join an experienced team which supports 5 Investment Managers who provide wealth management services for individuals, families, pensions, trusts, offshore structures and charities.

Description of role and key responsibilities

Main tasks

• Carry out full range of administrative duties to support the investment team as a whole.
• General assistance to Investment Managers, answering phones, taking and passing on messages for other team members.
• Distribute and respond, as appropriate, to internal correspondence and e-mails.
• Liaise with Investment Managers, other administrators and Settlement areas as necessary.
• Develop knowledge of, and comply with, all regulatory and organisational requirements / procedures.
• Proactively develop familiarity with all aspects of client administration.

Role specific tasks

Carry out the full range of administrative for each investment manager where required. This would include:

• Working with the Investment Managers to request and obtain necessary account opening documentation such as AML documents and trust deeds in a format that meets regulatory requirements.
• Setting up new client accounts, including ensuring that all aspects of static data such as reporting and fee arrangements have been correctly and accurately applied.
• Liaising with third parties to arrange the transfer in and out of assets as required.
• Arranging both ad hoc and regular payments.
• Ensuring amendments to static data such as bank details, trustee details and addresses are correctly applied.
• Arranging online access for clients and their advisers.
• Responding to requests for historic information and portfolio data, ensuring that appropriate authorities are in place for the provision of that information.
• General administration duties to support the investment team answering phones, taking and passing on messages for them and other team members.
• Assisting in the timely preparation and dispatch of adhoc reports and valuations.
• Maintain up to date knowledge of regulatory and organisational requirements / procedures at all times.

Core skills and knowledge
• Relevant administrative experience in a Private Client or Financial Services environment.
• Are you proactive, naturally efficient and organised with a sense of pride in completing tasks to a high standard with consistency?
• Are you competent at working to deadlines and managing own time?
• Do you have a flexible attitude to work in response to changing workloads and deadlines within the team?
• Exceptional focus on attention to detail.
• Good numerical skills.
• Highly IT literate with an ability to learn new systems.
• Excellent working knowledge of Microsoft Office Word, Excel and PowerPoint.
• Excellent interpersonal skills with the ability to communicate effectively with Investment Managers and clients.
• Excellent telephone manner.


Close map
3 Temple Quay, 3 Temple Back East, Bristol, United Kingdom, BS1 6DZ

Meet the recruiter

Boipelo Tabane


We commit to ensure that everyone is fairly assessed during our recruitment process.

Let us know if you need any reasonable adjustments to complete your application.

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