Job description

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  • Location:
    Leeds, London - 30 Gresham Street
  • Department:
    Human Resources
  • Division:
    Central Services
  • Employment Type:
    Full time
  • Salary:
    Competitive

People Services Coordinator (6 and 12 month FTC) (3871)

The focus of the People Services team is to provide exceptional service across all areas of Investec. The team have responsibility for a very broad range of key processes including; on-boarding new joiners into the business, background screening & right to work management, maintaining the HR system and other key systems. The team of 12 operate within 3 work streams covering; Onboarding, Lifecyle and Offboarding providing an exceptional employee experience for all employees across Investec Bank and Investec Wealth and Investment (c3,500 employees) across 15 different offices.

This opportunity is available due to an internal secondment, and offers an initial 6 month opportunity to play an important role in supporting and shaping employee experience in the lifecycle phase of employment whilst supporting the wider People & Organisation function who are enhancing capability within the business.  The lifecycle team deal with the day to day enquiries from employees around a number of topics, these could involve completing mortgage/tenancy/visa references, producing documentation for transfers, role and salary changes and other key people processes.  Working with colleagues across payroll, reward, recruitment, global mobility and learning,  

Primary focus - Lifecycle Work stream 

  • Managing the People Services inbox workflow, answering employee queries or re-directing as necessary 
  • Assisting with various projects
  • Participate in the standardisation and development of existing processes and procedures 
  • Compiling and sending out weekly ‘Starters & Leavers' list 
  • Managing all HR Oracle updates in line with payroll cut off dates and running regular Oracle reports
  • Managing Right to Work/Visa process on an ongoing basis for both new joiners and current staff, to ensure accurate Right to Work records and documents are maintained  
  • Managing the contract extension process for contractors, including monitoring of contracts, following up for confirmation and authorisation and producing documentation 

Other responsibilities may include supporting on-boarding and off-boarding 

Onboarding responsibilities are everything to do with people joining Investec; this includes ensuring that offer paperwork is processed, managing the probation process, managing background screening, updating systems including Oracle HR database and ensuring a smooth onboarding process for the new joiner.  Liaising with IT, payroll, recruitment and the manager, you will also liaise with the new joiner to ensure all details for their joining date are confirmed and any questions are covered off in advance of them joining. 

Offboarding responsibilities relate to anyone leaving Investec and include managing the leaver process, working with payroll to produce a leaver letter, completing leaver checklist requirements and updating leaver details on Oracle as well as undertaking face to face and / or telephone exit interviews.  Reviewing leaver data and providing commentary and analysis around leaver trend data.

Core skills and knowledge

This role requires exceptional organisational skills to meet the needs of our employees.  All of the requests need to be delivered within a certain time frame so it requires someone who can juggle multiple things at the same time whilst keeping a calm head.  It's also key that you can work collaboratively and effectively with other team members.  The team are based across the UK and communicating remotely (via Teams) is critical.

The ideal candidate will need:

  • Proven experience of administration ideally gained in an HR/People Services environment
  • Oracle and HR system experience would be an advantage
  • A good understanding of the employee lifecycle
  • Ability to build and maintain relationships and communicate effectively
  • Able to use own initiative, particularly around process development

Attributes that would be helpful, but not essential for the role.

  • We promote entrepreneurial flair and the freedom to operate within the context of risk consciousness, sound judgment and the obligation to do things properly

 
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Location
3 Wellington Place, Leeds, United Kingdom, LS1 4AP
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Meet the recruiter

Darryl Kinder

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Benefits

Pension
Private Medical Cover
Virtual GP
Gym Discounts
Psychologist Service
Annual Leave
Life Assurance