Job description

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  • Location:
    London - 30 Gresham Street
  • Department:
    Power and Infrastructure Finance(UK)
  • Division:
    IBP Specialist
  • Employment Type:
    Full time
  • Salary:
    Competitive

Personal Assistant (6599)

Investec is a distinctive Specialist Bank serving clients principally in the UK and South Africa. Our culture gives us our edge: we work hard to find colleagues who'll think out of the ordinary and we put them in environments where they'll flourish. We combine a flat structure with a focus on internal mobility. If you can bring an entrepreneurial spirit and a desire to learn and collaborate to your work, this could be the boost your career deserves.

Embedded in our culture is a sense of belonging and inclusion. This creates an environment in which everyone is free to be themselves which helps to drive innovation, creativity and ultimately business performance. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It's a responsibility we all share and is integral to our purpose and values as an organisation.

Research shows that some candidates can be reluctant to apply to a role unless they meet all the criteria. We pride ourselves on our entrepreneurial spirit here and welcome you to do the same – if the role excites you, please don't let our person specification hold you back. Get in touch!

Description of role and key responsibilities.
The Personal Assistant (PA) will work closely with the Co-heads (and their PA in NY) and PIF UK team members to ensure that their diaries are managed and the right people and meetings are prioritised.
Additionally the PA will be:
• Responsible for diary management, travel booking, event scheduling and ensuring the co-heads and PIF UK team members have all the relevant papers for each meeting
• Acting as the secretary to various forums, sending invites, taking minutes and capturing actions as required
• Ensuring all meeting rooms are set up with appropriate hospitality and equipment and will be on-hand to respond to any issues that may arise
• Dealing with all inbound calls and emails and filter / monitor / respond as needed
• Responsible for all travel arrangements for the PIF UK and US teams .
• Managing correspondence on behalf of the Co-heads and PIF UK team members as appropriate and / or prepare for their to review
• Processing expense claims
• Maintaining filing and records to ensure they are accurate and up to date
• Ad hoc project work as required
• Building relationships with all relevant stakeholders (both internal and external) that would interact with the Co-heads and PIF UK. Through those relationships gaining understanding, trust and commitment to appropriate action
• Carrying out work of a personal nature as required (this is not a considerable part of the role)

Core skills and knowledge.
• Ideally you will have experience of being a PA to executives
• Excellent organisation and planning skills with the ability to manage a busy workload, often with conflicting priorities and tight deadlines, while remaining calm under pressure
• Advanced Microsoft Office skills

Any other attributes that would be helpful, but not essential for the role.
• To act with the highest standards of integrity, confidentiality and discretion at all times
• Proactive, resourceful and perceptive
• Work with limited supervision, but able to ask for help when needed
• Ability to deliver work on time and to high quality
• Ability to identify areas of pressure in the team or areas of improvement, and deliver that work where appropriate
• Robust and tenacious under pressure
• Follow through actions to conclusion
• Outgoing, confident and a willingness to learn


 
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Location
London - 30 Gresham Street
30 Gresham Street, London, England, GB, EC2V 7QN
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Meet the recruiter

Lindsay Russell

LinkedIn

We commit to ensure that everyone is fairly assessed during our recruitment process.

Let us know if you need any reasonable adjustments to complete your application.

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Benefits

Pension
Private Medical Cover
Virtual GP
Gym Discounts
Psychologist Service
Annual Leave
Life Assurance
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