Job description

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  • Location:
    Switzerland
  • Department:
    IBSAG Switzerland
  • Division:
    IBSAG Switzerland
  • Employment Type:
    Full time
  • Salary:
    Competitive

Receptionist / Office Manager (10385)

Investec is a distinctive Specialist Bank serving clients principally in the UK and South Africa. Our culture gives us our edge: we work hard to find colleagues who'll think out of the ordinary and we put them in environments where they'll flourish. We combine a flat structure with a focus on internal mobility. If you can bring an entrepreneurial spirit and a desire to learn and collaborate to your work, this could be the boost your career deserves.


Are you someone who has strong communication skills with great experience working as a receptionist/office manager? Are you highly organised with meticulous attention to detail? Do you love to problem solve? Do you speak English and German fluently? If so, please continue to read about our office manager position in Switzerland. 

What will I be doing?

RECEPTION:
•    Greet clients and visitors in a professional and welcoming manner
•    Hospitality of clients, external and internal staff & visitors
•    Operate switchboard
•    Ensure the entire office including client area is tidy and well-presented at all times
•    Handling of visitor badges and keys, and ensuring NDAs are signed by all office visitors, and appropriate log is maintained with Compliance.

ADMINISTRATION:
•    Handle incoming and outgoing mail, packages, and deliveries
•    Manage and maintain office supplies and equipment, including food and drink 
•    Coordinate travel arrangements, accommodations and expense reports for employees when required
•    Support teams with various administrative needs, including but not limited to, photocopying, printing and scanning documents 
•    Update and distribute various lists (contact, birthday etc.)
•    Coordinate meeting rooms 
•    Maintain [email protected] and [email protected]
•    Assist, whenever required, with the arrangement of specific events, strategy meetings, off-sites, conferences and other functions
•    Cooperate closely with the Business Continuity Management team with regards to facility related matters

FACILITY:
•    Central point of contact for the Verwaltung of the office building. 
•    General care-taking of the premises
•    Understand and maintain the alarm system, including changing the code on a regular basis
•    Coordinate with external vendors and service providers for office maintenance and repairs.
•    Escalate alarms to the relevant department
•    A member of Team Green with overall responsibility for recycling and waste.

What are we looking for?

•    Strong interpersonal and communication skills
•    Correspondence in English and German (French is an advantage)
•    Dedication and ownership – taking full accountability for areas of responsibility
•    Good people skills and good at building relationships within the Investec Group
•    Flexible and able to adapt to a dynamic environment
•    Quality assurance and thorough attention to detail
•    Critical and lateral thinker; ability to prioritize
•    Troubleshooter and independent problem solver
•    Flexible; well-presented; highly organized; neat

Please note that this role is full-time (5 days in the office) in Zurich.

If this is the role for you, click apply and the team will be in touch shortly. 

Note: CVs/Data will be managed, processed and stored in the UK and by applying, you as the candidate agree to this.

This role will be 5 days in the office. 

Investec offers a range of wellbeing benefits to make our people feel healthier, balanced and more fulfilled in their lives inside and outside of work.

Here is a selection of what we offer;

Wellbeing

Wellbeing Subsidy, Corporate Gym Membership, Virtual GP, Peppy Health App (Fertility, Menopause and Early Parenthood), Optional Private Medical & Dental Insurance

Monetary

Non-contributory Pension & Discretionary Bonus

Life & Income Protection

Life Assurance, Critical Illness & Income Protection

Travel

Season Ticket Loan & Electric Vehicle Scheme 


Embedded in our culture is a sense of belonging and inclusion. This creates an environment in which everyone is free to be themselves which helps to drive innovation, creativity and ultimately business performance. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It's a responsibility we all share and is integral to our purpose and values as an organisation.

Research shows that some candidates can be reluctant to apply to a role unless they meet all the criteria. We pride ourselves on our entrepreneurial spirit here and welcome you to do the same – if the role excites you, please don't let our person specification hold you back. Get in touch!


Recite Me

We commit to ensure that everyone is fairly assessed during our recruitment process. To assist candidates in completing their application form, Recite Me assistive technology is available on our Careers pages. This can be accessed by clicking on the ‘Accessibility Options' link at the top of the page.

The Recite Me tool includes a screen reader, styling and customisation options, a series of reading aids, a translator and more.

If you have any form of disability or neurodivergent need and require further assistance in completing your application, please contact the Careers team at [email protected] who will be happy to assist. 


 
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Location
Switzerland
Löwenstrasse 29, 8001 Zürich, Switzerland, Zurich, Switzerland
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Meet the recruiter

Shaleen Sayani

LinkedIn

We commit to ensure that everyone is fairly assessed during our recruitment process.

Let us know if you need any reasonable adjustments to complete your application.

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Benefits

Pension
Private Medical Cover
Virtual GP
Gym Discounts
Psychologist Service
Annual Leave
Life Assurance
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